Events Executive

Latin Trade Group

Events Executive
Responsible for all Latin Trade Group /Miami Media Events budget allocation, logistics pre and post and onsite event deliverables to ensure the complete success of the event. The responsibilities include but are not limited to:

• Coordinating, Managing and Executing an efficient time-line for all events.
• Managing budgets and P&L for all events to ensure most cost efficient resources
• Recruitment & Management of personnel as required for pre and post and onsite if necessary
• Coordinate Sponsor billing & vendor payments with NY office

Manage all Logistics for Miami Media events:
• Developing and meeting pre-established budgets per event.
• Managing logistics of events including venue selection and negotiations, vendor negotiations including audiovisuals, translations and ensuring execution with the Events Marketing Executive on strategic partnerships and coordinating sponsor deliverables.
• Working with the Events Marketing Executive and Production staff on the execution of marketing materials including invitations, advertisements and media agreements with television and print and overall pre, post and onsite event presentation and post event including video coordination.
• Uploading of photos, post event coverage (summaries) in a timely manner within 14 days after the event.
• Post event: Formalize via a meeting with the events team all even related feedback including hotel feedback areas that the hotel can improve or any other vendors must be submitted in writing prior to evaluating the vendors use for a future event.

Winners / Speakers / Special Guests
• Execute all logistics and travel arrangements for winners/special guests/speakers and Latin Trade events team pre, during and post event.

Other: Research & Development
• Manage competitive information for events including agendas, sponsors, audience lists and events calendar for competition.

This position is based in Miami and requires travel to ensure that the execution of the event logistics is delivered. The Events Executive reports to the Conference Director of the Latin Trade Group.

Please submit resumes and salary history in confidence to: rwinters@latintrade.com